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October
3, 2006
The October 3, 2006 meeting of the Le-Win Music Boosters was called to by President Vicki
Randecker. Those in attendance were Vicki Randecker, Judy Zier, Jackie
Kuckes, and Kathy Erickson.
The Secretary's
report was given in printed form. A motion to approve was given by
Kathy Erickson. Jackie seconded. Motion carried.
The Treasurer’s
report was given in printed form. Our undesignated balance is
$2,799.79. Jackie talked to Bernie Hicks about completing the tax forms for
our non-profit status. He will do this at a reduced cost. Jackie will see
what is customary. The forms are due November 30. The annual
Federal forms are due in January and the Illinois taxes are due in
February. A motion was made by Kathie
and seconded by Jackie to approve the report. Motion carried.
DIRECTOR'S REPORTS - None
UNFINISHED BUSINESS -
Staff
Pay –
The staff is to get more during the trip year and less during non-trip year.
This is to be tabled until the next meeting as this could not be discussed
with Mr. Stich.
Haunted Barn -
October 7 is set aside for the Boosters. We will need to provide
20 workers. Also October 21 – we will need to provide 40 workers for the
early shift. (6:00 – 9:30)
Marching Band Concert – will be held
October 22. Judy Z will ask Shirley to talk to Scott to see if he wants food
to be sold at this concert.
Fundraisers – the Fall fundraiser is
complete and money is due now.
NEW BUSINESS- Jackie Kuckes has resigned
as treasurer for personal reasons. The president will need to assign the
office to someone. Jackie will continue for a short while until someone gets
appointed.
Gary Erickson is looking for coolers
for marching band as one went missing and gaskets to replace the missing
ones.
The meeting adjourned.
September
5, 2006
The September
5, 2006
meeting was called to order by President Vicki Randecker.
Bills were submitted by Judy Zier for $172.54
for the Retreat Weekend, $49.67 for Dave Zier for hotel for the Philly trip
and $186.47 for Hotel and expe ses
for Jim Arnold for the Philly trip.
Some discussion was made that sometimes
bills aren’t submitted with a reimbursement request. Due to our past IRS
situation, the treasurer should always ask for a paid receipt from the
requestor.
Trip Treasurer – The account was
depleted except for $10.
Operating Treasurer – The treasurer’s
report ws given in printed form. Our balance is $6,294.83
with $1,569.14 being designated to the uniform fund and $1,270.17 to the
scholarship fund.
Director’s Report – Scott thought it
would be a nice gesture to return some money to the students who were unable
to go on the Philly trip. There were 4 or 5 students that were unable to go.
Since $1,082.52 was given back to the Operating fund, a motion was made to
give $40 back to each student who gave a deposit of $75.
The Lena parade begins at noon this year. We need 5-10 parents at each
outing. Rehearsal will begin at 9:03.
Marching Band Concert – should we do
food at the October concert? The will be tabled until the October meeting.
Shirley will get a photo in the paper and advertise.
Unfinished business – Golf Outing – Ted
Fritz will take over next year. A Check for $3,100 was received for our half
of the profit.
Beef Corral - $450 will be coming for
our participation at the fair on Thursday night
Staff Pay – It was determined that we pay
$900 per travel year for the head coach and $500 for the assistant. Jackie
will take a look at the books to review what has been paid in the past.
Haunted Barn – Gicki
will get information from Dave Bergemann on whether we can get a work night.
Fund Raiser – all fundraisers are to be on
the school calendar in advance. Our fall fundraiser is Great American
Opportunities which offers 50% profit.
The next meeting is October 3.
May
3, 2005
The May 3, 2005 meeting was called to order by
President, Sarah
Todd.
Those in attendance were Sarah Todd, Lois Bollman, Jackie Kuckes, Judy Zier, Scott and Lisa Stich, and Carl Kurth.
The secretary’s report was given in
printed form, and approved. The Treasurer’s report was provided in printed
form and filed for audit.
The band concert band sale brought in
$194 and the choir bake sale brought in $128.55. A motion was made by Judy
Zier that the proceeds from the band concert be put toward the pants fund.
The motion was seconded and passed.
Spring Fundraiser – there is 1 NSF check
that needs to be recovered. There were no negative comments from the sale.
The profit was approximately $2,100. Perhaps it woud
be better to do this type of fundraiser in April instead of March due to the
contest and the musical.
Spring Musical – we still need to
purchase 1 storage rack this summer to be used for hanging suits. Mr. Todd
will make the purchase.
Golf Outing – to be held July 23.
Letters going out this week to area businesses asking for donations. The next
meeting is May 24 at 7:30. An announcement needs to be made at the
music banquet that we need 10 people to work at the event. Nollers is donating the meat and Beaches is providing the
sides at cost.
Band/Choir camp – there are 9 students
needed first-time scholarships. A motion was made to give $800 max to the
directors to be divided up among the students as needed. Seconded and passed.
Music Awards Banquet – it will once
again be a dessert and snacks at 7:30. Beverages will be provided by Judy (3
gal drink), Sarah (coffee), Lois (milk) and Shirley (milk). Sarah will buy
plates and forks. Nominations will be announced after taking nominations from
the floor. College scholarships should also be announced that evening.
Threshing show dinner – it was decided
not to do the dinner this year with the Pork Producers since there didn’t
seem to be anyone to head the event. It’s also the week after the Golf
outing.
Guard Uniforms – Scott is meeting with
the guard in the next week. He showed us some of the possible uniforms that
range from $65 to $85 or $120. He would like to have an assistant for the
Guard director this year. These need to be ordered so they will be ready by
fall. He would also like new flags. He estimates these will be around $300. A
motion was made and seconded to fund the guard uniforms and flags. Motion
passed.
There needs to be a small group visit
Dr. Kelly and the board to see if they might give to the uniform purchases.
Current uniforms have been in use since 1992. We need about 120 for next
summer at $85/pants. It was suggested that Todd Bussian
be asked to go with Mr. Stich.
A committee chairman is needed for
sewing the flags. Mr. Stich will ask Jean Amendt or Linda Simler. Need to involve younger parents so they
know the process. This too should be announced at the banquet to see who
sews.
Discussed the possibility of doing car
washes during the summer. Ask Jim Arnold if he might head this up.
April
5, 2005
Present: Sarah Todd, Judy Zier, Shirley Dick, Jackie Kuckes,
Mrs. Stich, Mr. Stich
Minutes taken by
Sarah Todd
Written copies
of the Treasurers’ report were submitted by Shirley and Lois.
No secretary report
was submitted.
Plans were made to have bake sales at
both the band concert and choral concert.
Sarah, Shirley and Jackie will work at the band concert. Shirley and Jackie will work at the choral
concert. Notes will be sent home with
students from the music department.
A bill for supplies for the musical was
sent to Lois for payment. Music
Boosters paid for food for the cast party.
Parents provided food for back stage and also did supervision. A thank you letter was received for support
provided to the event from parents and the Music Boosters organization.
It appears that the spring fund raiser
made at least $2300 in profit.
Music Boosters and Athletic Boosters
will be sponsoring the Morrison Golf outing on July 23. The next planning meeting will be May
2, 2005 in the
Home Ec Room at the high school. Cost for the outing will be $65. Mr. Kurth, Judy Zier, Dave Zier, and Sarah Todd have been attending the committee
meetings representing Music Boosters.
The nominating committee consisting of
Judy Zier reported the following slate of officers:
Judy Zier,
President
Todd and Sue Bussian, Co – Vice Presidents
Elaine Fuchs,
Secretary
Jackie Kuckes,
Treasurer
Shirley Dick,
Treasurer
The following volunteered to chaperone the
bus trip to organizational contest – Jackie Kuckes, Dave and Judy Zier.
Shirley Dick will be getting our donation of an afghan
to the post prom committee.
Camp and college scholarships were
discussed. Policies regarding camp
scholarships should be found in previous minutes. Also, the availability of college
scholarships should be announced at the annual music awards event.
The Music Awards will be a dessert event
again this year. Exact time will
depend on the track schedule for the Monday, May 23rd event.
There was a discussion related to funds
available for guard uniforms, band pants, and other needs.
December
7, 2004
Members - Judy
Zier, Shirley Dick, Martha Lyvers, Todd Bussian,
Sarah Todd
Staff – Mrs Stich, Mr. Stich, Mr. Kurth
Members of the
Jazz Band joined us later to sample food
The meeting was called to order by Sarah Todd.
The minutes in November were taken by Judy Zier. She will post them on the web site.
Representatives from Party Time
Fundraising gave a presentation and prepared samples of their food products
for the group. They are a family-owned
operation with a flexible sales plan.
Following the presentation and samples,
the group reviewed a treasurers report from Lois Bollman.
Martha Lyvers was in the middle of operating a
concession stand during a junior boys basketball
game. The concession stands are going
well. We are also doing girls games
this winter.
The discount cards have been
printed. Students are currently taking
orders. We made plans for cards to be
sold at various business locations in the school district.
Several other fundraising ideas were
discussed. These include selling
candles, selling cheesecake during a concert (possibly during the next Junior
High concert instead of a bake sale), and selling mugs.
We still have a few afgans
left. These will be donated to post
prom and Lion’s fall festival bingo.
A memo regarding Rockford Charitable
Games was presented. Discussion was
tabled regarding this fundraising idea.
We received a request from the spring
musical for the purchase of storage tubs.
There was also a request for materials and volunteers to build a rack
to hold suit coats. The purchase was
approved by the group.
November
2, 2004
The
November 2, 2004 meeting of the Lena-Winslow Music Boosters was called to
order by President Sarah
Todd.
No
secretary’s report was provided from the prior meeting.
The
treasurer’s report was presented in printed form and is on file. The money
market account was closed. A $5,000 CD was purchased for 8 months at the
Citizens State Bank at 1.75%. A newsletter bill for $32.44 was presented.
There are still outstanding monies from the students for the recent
fundraiser.
FUNDRAISING
REPORT:
Discount
Cards will be ready in December. The cards will run from 1/1/05 – 12/31/05. 1,000 cards will be ordered.
There are currently 22 businesses on the card. Students will be asked to pre-order
cards. This will allow the cards to be printed during the sell time and then
cards will be ready before Christmas.
Some
fundraising ideas were presented from the committee in printed form. There
was a reminder that one of the local 4-H clubs is selling Papa Murphy cards. The
report will be tabled until a committee member can be present at a meeting.
Someone
needs to check with Bob Rogers to see if the Music Boosters can
be a backup for a 5th and 6th grade Boys Basketball
game for the food concessions. Martha Lyvers will check to see if anyone is doing
concessions at the Jr High games.
It
was mentioned that flowers for events such as musicals could be sold as a
fundraiser. It would be necessary to take orders in advance by sending home a
note.
Lisa Stich will make sure a note is sent home
regarding the bake sale at the December 5 concert. Elaine Fuchs will be in
charge. Sarah will check with her.
Fall
Play – Suzy Erb is looking for snacks for the fall play.
The Music Boosters could donate money for a cheese and sausage tray. Martha Lyvers volunteered to donate a tray on
Thursday. Sarah
Todd will
provide snacks on Saturday. Lois made a motion to spend $50 for snacks if
needed for the fall play. This would show our support. Motion seconded and
passed.
Haunted
Barn – we committed to 15 people on the 30th and the 9th.
The
fall newsletter was mailed in October. The next newsletter target date is
January. The mailing list has been revised to include the new 6th
graders and other needed changes have been made.
The
next meeting will be Tuesday, December 7 at 7:00 p.m. in the Elementary Library. The meeting
was adjourned.
September 13, 2004
The
September 13, 2004
UNFINISHED
BUSINESS:
Organizational
Status Update: Sarah met with Bernie
Hicks. He answered our questions from
the Executive meeting as follows:
1.
Are
we classified as a 501-C3 organization (incorporated as a non-profit
organization)?
Yes,
we are 501-C3. IRS determination
letter dated 5/29/02 states it. However, we are not ‘incorporated’,
this group is an “unincorporated association”.
2.
Do
we need to be classified as a 501-C3 organization? In my opinion, not really.
3.
If
we need to be classified as 501-C3 organization, can we just change the name
on our existing forms (assuming that they exist) and proceed as the
“Performing Arts Boosters”? ? (In our discussions, we assumed that
changing the name will raise red flags and might be more trouble than it is
worth.)
4.
Are
the tax forms that we currently file the correct forms for our kind of
organization? Yes, Attorney
General- AG990?, IRS – 990EZ, Secretary of State -
? (When are forms due? Federal forms on 15th day of the
fifth full month, Illinois forms due within 6 month of the fiscal
year end (July)).
In our discussions, it was determined that with
the new information that we have received it does not merit or warrant
disbanding our group. Shirley made the
motion to NOT disband our group.
Motion seconded
and approved. We will
remain the Lena-Winslow Music Boosters.
Summer
Fundraiser Report: Haunted Barn
proceeds from last year were finally turned in, raising $2376. Threshing Show profits were $1400.85, which
has been deposited. The Beef Corral
raised $450, which was presented to Lois at this meeting.
NEW BUSINESS:
Fall
Fundraiser: Order forms were due on
Oct 13. Delivery date is Oct 7. Money is due on Oct 14. We may need to help out with distributing
the items to the students on the delivery date.
Future
Fundraisers:
Committee
appointed to review and consider future fundraiser.
Committee
members are Shirley Dick, Jackie Kuckes, Anita Mau and Elaine Fuchs. The committee should meet and present some
ideas.
Lois
Bollman will attend the informational meeting
for the Haunted Barn and ask Vicki Randecker if she will be the contact person for
this again. Motion made to proceed
with the Haunted Barn fundraiser as long as we have a chairperson to head it
up. Motion seconded and approved.
Discount
Cards were discussed. We would need to
start working on this soon. Anita will
talk to Ruth Werkheiser to see if she is interested
in chairing this fundraiser. Phylis Blasing might also be
interested in helping. Motion made to
proceed with discount cards if we have a chairperson. Motion seconded and carried.
Anita
Mau presented some items from Creative
Treasures - laser engraving on mugs, canisters, etc…
Dave Busch proposed an idea to work with the
Music Dept for individual and group photos, as long as this does not
interfere with any contracts with Persona.
He would be willing to donate part of the proceeds back to the Music
Dept. We advised him that he should
work with Mr. Todd to determine if this is a feasible option. He seemed very willing and interested in
working with us.
Communication: Sarah had reviewed the by-laws and found
that the Secretary is supposed to make announcements in the Shopper’s Guide
and on LWTV for upcoming meetings and events. Anita will talk to Dave and Judy Zier to see if they are
interested in maintaining the Website and/or email delivery of notices,
etc. Sarah will send a letter to
parents before the next meeting with information.
We
should create an Audit Committee and audit all of our books.
Motion
made to adjourn meeting.
Seconded. Approved. Meeting adjourned.
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