CONSTITUTION
AND BY-LAWS FOR COMMUNITY UNIT DISTRICT #202
LENA-WINSLOW
MUSIC BOOSTERS
CONSTITUTION
Article I
NAME: Our name shall be the Lena-Winslow Music Boosters, hereafter referred to as LWMB.
Article II
OBJECTIVES:
Sec. I To arouse and maintain a year-round enthusiastic interest and favorable attitude toward the various phases of the music department of Lena-Winslow Junior and Senior High Schools.
Sec. II To lend all possible support, moral, physical, and financial, to the general music programs of Community Unit District #202.
Sec. III To cooperate with those in charge of the music department and the school Board of Education to the end that this department shall maintain the highest possible degree of efficiency.
Sec. IV To build and maintain an organization which will help promote the general activities of the music department, and when necessary, provide some general assistance: ushering, chaperonage, transportation, financial aid, and public relations work.
Article III
MEMBERSHIP: The membership of the LWMB shall be composed of all interested persons, including all parents of Junior and Senior High School students who are participating in the performing groups of the music department of Community Unit District #202.
Article IV
OFFICERS: The officers of the organization shall be as follows: President, Vice-President, Secretary and Treasurer(s). In the event of a co-treasurer position, the duties of treasurer shall be split as follows: 1) General Accounts Treasurer 2) Special Accounts Treasurer. To ensure broad representation, no husband and wife may serve simultaneously as elected officers.
BY-LAWS
Article I
DUTIES OF OFFICERS:
Sec. I The President shall preside at all meetings, appoint all committees, and shall be an ex-officio member of all committees. The President shall distribute an agenda of the meeting.
Sec. II The
Vice-President shall assume all the duties of the President in his/her absence,
and he/she shall assist the President in carrying out his/her duties.
Sec. III The Secretary shall keep the records and minutes of all meetings and attend to the correspondence. The Secretary shall also submit meeting notices to LWTV and the Shopper's Guide Community Calendar.
Sec. IV The Treasurer(s) shall keep an accurate record
of all receipts and disbursements, showing each activity separately, as well as
a complete record of all funds. 1 ) The General
Accounts Treasurer shall be in charge of all monies concerning general expenses
and scholarships. 2) The Special Accounts Treasurer shall be in charge of all
fundraising monies with the exception of the raffle account. A financial
statement must be prepared and submitted to the Community Unit District #202
office annually. The Charitable Organizational Supplement Report must be
prepared and submitted to the Attorney General of the State of
Sec. V All officers shall be elected at the annual Spring Concert(s). If there is only one nominee per office, there shall be no vote.
Sec. VI Term of office shall be one year, running from August 1 through July 3 1.
Article II
THE EXECUTIVE BOARD:
Sec. I The executive board shall be composed of the officers of LWMB and the directors of the Lena-Winslow music department.
Sec. II The executive board shall have general supervision of the affairs of LWMB.
Sec. III The
executive board shall communicate to the President any business to be
transacted at the meeting prior to each meeting.
Sec IV In the event of a vacancy, the executive board shall appoint a replacement to complete the term.
Article III
MEETINGS:
Sec. I The regular meetings of the LWMB shall be held on the first
Tuesday of each calendar month, beginning in September and ending in May of
each year. The meetings will begin at
Sec. II Special meetings may be called by the President.
Sec. III Meeting dates may be changed or canceled in advance or when necessary, but only at a regular meeting, and only with a majority vote of the members present. In the event of an emergency, a meeting may be canceled by the President or Director.
Sec. IV Anyone having topics for discussion shall submit same to the President prior to the meeting to be added to the agenda.
Article IV
STANDING COMMITTEES:
Sec. I If needs arise, the President may appoint committees to fill those needs.
Sec. II Nominating Committee. SEE ARTICLE VII.
Sec. III Fundraising Committee. Will consist of 3-5 people. This committee will investigate new and evaluate existing fundraising activities and make recommendations to the membership regarding suggested fundraisers. To ensure continuity, the chairperson of this committee should serve for one year as a vice-chairman then the second year as chairperson.
Sec. IV Raffle Committee. Will consist of 3 people. This committee shall be responsible for their own money and financial reports.
Article V
ANNUAL FINANCIAL REPORT:
Sec. I The Treasurer(s) shall be required to prepare a financial report
at the close of each term of office and to file copies of this report with the
executive board and with such other internal or external groups or individuals
as the executive board shall direct. The annual financial report shall become a
part of the permanent record of the LWMB. The fiscal year shall run from August
1 through July 31. The Charitable Organizational Supplement Report must be
prepared and submitted to The Attorney General of the State of
Sec. II The executive board shall appoint LWMB Members to audit the Treasurer(s) books. The books shall be audited before the first LWMB meeting in September.
Article VI
QUORUM:
Sec. I A majority vote of those present is needed to pass any business that is on the floor.
Article VII
ELECTIONS:
Sec. I A Nominating Committee shall be appointed by the President at the regular January meeting each year. Nominations may be made from the floor after the report of the Nominating Committee at the March meeting.
Sec. II Officers are to be elected at the annual Spring Concert(s). If there is only one nominee per office, there will be no vote. The new officers then become active August 1.
Article VIII
SCHOLARSHIPS:
Sec. I The LWMB shall provide the opportunity for students pursuing an advanced degree in the field of music to receive scholarships in the amount of $250 per year, not to exceed four years.
Sec. II To be eligible, a student must be a Lena-Winslow High School graduate, with at least 2.5 years of high school music credit.
Sec. III The availability of scholarships shall be announced at the LWMB Banquet.
Sec. IV Full-time college undergraduate students shall present to the LWMB officers, before the regular February meeting, a transcript of the first semester, schedule of classes for second semester enrollment, proof of at least a 2.5 cumulative grade point, and proof of a declared major in music.
Sec. VI All scholarship applications will be reviewed by the executive board.
Sec. VI The LWMB shall provide the opportunity for students to participate in music camp opportunities through $100 scholarships available on a onetime basis per student.
Article IX
MISCELLANEOUS ARTICLES:
Sec. I The music directors will function as advisors to the LWMB, but
shall never be allowed to hold an office.
Sec. II It shall be agreed that the LWMB has no jurisdiction over the music department's directors concerning their professional class of duties, and also that the music department directors will not attempt to control the operational procedures, function, or business of the LWMB.
Sec. III It shall also be agreed that the LWMB will not encroach upon the authority of the Board of Education of Community District #202, and that the Board of Education of Community Unit District #202 will respect the legitimate rights and interests of the LWMB.
Sec. IV It shall also be understood that the LWMB is only meant to be supplementary to the budget and performance of the music department, and that the LWMB should never be expected to take over its total financing. The support that LWMB may give to the music department shall not be used by the Board of Education of Community Unit District #202 as justification for reducing the budget of the music department.
Sec. V Any equipment bought by LWMB funds and intended for Lena-Winslow music department use in the classrooms must be considered donated to the school. Therefore, it becomes school property, and the LWMB cannot reclaim or control its use.
Sec. VI The LWMB shall keep any and all funds it raises or collects in a local bank, under its own name, in the forms of checking or savings accounts. No money is to be turned over to the school in any way, unless the membership votes to do so.
Sec. VII Should the LWMB ever dissolve, any funds left are to be given to the music department of the Junior and Senior High School.
Article X
AUTHORITY:
Sec. I The rules contained in Robert's Rules of Order, Revised, shall govern in all cases in which they do not conflict with the rules of the LWMB.
Article XI
AMENDMENTS:
Sec. I The Constitution and By-Laws of the LWMB may be amended by a two-thirds majority vote of the members present at any regular meeting. The amendments must have been presented in writing at the preceding regular meeting of the LWMB.
Amended